WRITING TIPS

After discussing target activities, formulating budget estimates, and crafting the purpose of your proposal, it's time to develop the proposal. Here are a few practical writing tips.

• Keep the request reasonably short since many prospects are overwhelmed with requests. Know exactly what is needed. Do not assume you need cash for your projects.

• If you're writing to a foundation, think in the context of a “gift”; if a corporation in terms of “investment”. Use the language that fits the prospect.

• Use verbs that are positive instead of conditional.

• Study the funding organization for current policies or philosophy and interests.

• Write in a clear, concise form. Avoid jargon or burdensome language. Use a reader-friendly type face.

• Leave as much white space as possible on each page.

• Short sentences make the presentation easier to read. Do not use run-on sentences; break the subject into smaller pieces.

• Follow directions and proof read the document.

• Do not use double negatives.

• Present the material in a positive fashion – as an opportunity, not a problem.

• Do not abbrev. Unless nec.

• Do not use doubles or redundant words (ie: Absolutely complete where complete is adequate; forward planning where planning is sufficient).

• Avoid the use of clichés (ie: all in all; at this point in time; cutting edge).

• Credentials are important; therefore make sure the funding agency knows that you are qualified and have the capacity necessary to accomplish the proposed activities.

• Show how the project matches with the funding agency mission or focus. Explain how your project will fulfill the grantor's objectives.

• Say “thank you” even if your proposal is not funded. Hand notes are acceptable. Always do a debriefing or follow-up.

• GET STARTED NOW . . . Locating funding sources and preparing applications or proposals takes time. Most grant applications have deadlines; missing such a deadline will require you to postpone your project.